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Gigs (called “Jobs” in the Aourly interface) are the foundation of how you organize work in Aourly. Each gig represents a project, gig, or engagement with a specific client. Once created, you can track time, log expenses, and generate invoices against it.

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Before You Begin

Before creating an gig, make sure you have:
  • A client set up in the Clients section. Every gig must be linked to a client.
  • A clear understanding of the pricing model you want to use (hourly, fixed, or retainer).

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Step-by-Step: Creating a New Gig

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1. Navigate to the Jobs Page

From the main sidebar, click Jobs. This opens the gigs overview where you can see all your current and past gigs organized by status.

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2. Start the Creation Form

Click the Create Job button in the top-right corner. The gig creation form will open with all the fields you need to define your new project.

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3. Select a Client

Choose the client from the dropdown. This links the gig to an existing client and determines where invoices will be sent. If the client does not exist yet, you will need to create them first under the Clients section.

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4. Fill In the Basic Details

  • Name: Give your gig a clear, descriptive name. This will appear on timesheets, invoices, and throughout the application. Examples: “Website Redesign”, “Monthly SEO Consulting”, “App Development Phase 2”.
  • Description: Optionally describe the scope of work. This is helpful for your own records and is included when sending the gig for client approval.

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5. Choose a Color

Pick a color to visually distinguish this gig in calendars and dashboards. When you have multiple active gigs, distinct colors make it easy to see at a glance which project a time entry or timesheet belongs to.
Tip: Choose a distinct color for each gig to easily identify them in time tracking.

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6. Configure Pricing

Choose your pricing type:
  • Hourly Rate: You bill for actual hours worked. The rate is set per performer.
  • Fixed Price: A flat fee for the entire project, regardless of hours spent.
  • Retainer: A fixed monthly fee, often used for ongoing advisory or support work.
For more details on when to use each type, see the Gig Types & Pricing guide.

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7. Set the Scope

Choose how you want to measure progress:
  • Hours per week: Define the expected number of hours you will work each week. Useful for ongoing engagements.
  • Total hours: Set the total estimated hours for the entire project. Best for fixed-scope projects.
The scope helps you track whether you are on target or over-running your estimates.

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8. Define the Timeline

  • Start date: When work begins (or is expected to begin).
  • End date: When the project is expected to end. Leave blank for open-ended engagements.
These dates affect the gig lifecycle. An gig with a future start date will move to “Scheduled” status after approval.

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9. Choose Invoice Frequency

Select how often you want to generate invoices:
  • Upon completion: Invoice when all work is done.
  • Weekly: A new invoice period every week.
  • Biweekly: A new invoice period every two weeks.
  • Monthly: A new invoice period every month (most common in Sweden).
  • Quarterly: A new invoice period every three months.
  • Yearly: A new invoice period every year.
Tip: Set the invoice frequency to match your agreement with the client. Monthly invoicing aligns with standard Swedish accounting periods.

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10. Save and Next Steps

Click Create to save. Your gig starts in Draft status. From here you can:
  • Add performers (team members who will work on it)
  • Send for client approval if you want the client to formally agree to the terms
  • Activate it to start logging time immediately

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General Markup

You can set a general markup percentage on the gig. This markup is applied to billable expenses, allowing you to charge a margin on top of out-of-pocket costs you incur for the client.

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Automatic Time Tracking

Aourly can automatically generate time entries based on the performers’ daily workload schedules. Enable Automatic Time Tracking if you want the system to pre-fill time entries according to the defined workloads. You can always adjust or delete auto-generated entries.

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Tips for Effective Gigs

  • Use descriptive names, especially if you have multiple gigs with the same client.
  • Set realistic scope estimates — they help you monitor profitability.
  • Choose the invoice frequency that matches your client’s payment expectations and Swedish accounting norms.
  • Assign a distinct color to each active gig so you can quickly identify them in time tracking views.
You can always edit an gig while it is in Draft status. Once sent for approval, changes will require a new approval.
Gigs are called ‘Jobs’ in the Aourly interface. The terms are used interchangeably throughout the application.
Make sure you have created the client before creating the gig. Every gig must be linked to a client.

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Frequently Asked Questions

No, every gig must be linked to a client. Create the client first under the Clients section, then create the gig.
You can change the pricing type while the gig is in Draft status. Once the gig has been approved or has time entries, changing the pricing type may affect existing data.
The gig will remain open-ended. This is perfectly fine for ongoing retainer work or projects with uncertain timelines. You can always add an end date later.