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Tracking your bank transactions in Aourly gives you a clear picture of money flowing in and out of your business. Transactions link your invoices to actual payments and feed into your bookkeeping records.

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Accessing Transactions

Open the Tenant Menu (your company name in the sidebar) and click Transactions. This page lists all recorded transactions across all your bank accounts.

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Understanding Transaction Types

Aourly supports three transaction types:
TypeDescription
CreditMoney coming in — typically client payments for your invoices.
DebitMoney going out — expenses, tax payments, or other outflows.
ReversalCorrects a previous transaction — used when a transaction was recorded in error.

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Viewing and Filtering Transactions

The transaction list shows all recorded transactions with key details: date, bank account, amount, type, and description. Use the available filters to narrow the list:
  • Bank account — show transactions for a specific account only.
  • Date range — focus on a particular period.
  • Transaction type — filter by credit, debit, or reversal.
This makes it easy to find specific transactions, especially during reconciliation or when preparing for your accountant.

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Adding Transactions Manually

To record a transaction:
  1. Click Create Transaction.
  2. Select the bank account the transaction belongs to.
  3. Enter the amount.
  4. Choose the type (debit or credit).
  5. Set the date of the transaction.
  6. Add a description explaining what the transaction is for.
Manual transactions are useful for:
  • Recording payments you received outside of Aourly’s invoice payment flow.
  • Tracking outgoing payments like rent, software subscriptions, or tax payments.
  • Entering historical transactions when setting up Aourly for the first time.

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Matching Transactions to Invoices

When a client pays an invoice, you should match the payment transaction to the invoice. This:
  • Links the payment to the specific invoice.
  • Updates the invoice status to Paid.
  • Creates the foundation for accurate bookkeeping entries.
To identify which invoice a payment belongs to, look for the OCR number in the payment details from your bank statement. Each invoice in Aourly has a unique OCR number, making matching straightforward.

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Payment Reconciliation

Reconciliation is the process of matching your Aourly transaction records with your actual bank statements. Regular reconciliation helps you:
  • Catch missed payments — identify invoices that were paid but not yet registered in Aourly.
  • Spot errors — find duplicate entries or incorrect amounts.
  • Keep bookkeeping accurate — ensure your financial records match reality.
A simple reconciliation process:
  1. Open your bank statement for the period.
  2. Compare each incoming payment against your Aourly transactions.
  3. For any payments in your bank that are not in Aourly, add them manually and link to the correct invoice.
  4. For any transactions in Aourly that do not appear in your bank, investigate and correct (possibly using a reversal).

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How Transactions Connect to Bookkeeping

When a transaction is linked to an invoice, Aourly can generate the corresponding bookkeeping voucher. For example, when a client pays an invoice:
  • The bank account (e.g., BAS account 1930) is debited.
  • The accounts receivable (e.g., BAS account 1510) is credited.
This happens automatically if your bank accounts are linked to bookkeeping accounts and you use Aourly’s bookkeeping feature. See the Accounts and Vouchers guide for more details.

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Reversal Transactions

If you made a mistake — for example, registering a payment twice or entering the wrong amount — you can create a reversal transaction to correct it. A reversal:
  • Offsets the original transaction.
  • Keeps a clear audit trail (the original transaction remains visible).
  • Is preferable to deleting transactions, which would break the audit trail.
Only use reversals for genuine corrections. They should not be used as a substitute for credit notes on invoices.

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Tips for Transaction Management

  • Register payments promptly — this keeps your invoice statuses accurate and your dashboard up to date.
  • Use descriptive text — when adding manual transactions, include enough detail so you can identify the purpose months later.
  • Reconcile regularly — monthly reconciliation is a good habit. It prevents small discrepancies from becoming big problems at year-end.
  • Match using OCR numbers — these auto-generated reference numbers make it easy to identify which payment goes with which invoice.

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Frequently Asked Questions

Are transactions synced with my bank automatically? No. Transactions are either created automatically when you register invoice payments, or added manually. There is no automatic bank feed integration at this time. What is a reversal transaction? A reversal corrects a previously recorded transaction. For example, if you registered a payment twice by mistake, create a reversal to undo the duplicate. How do transactions relate to bookkeeping? Transactions linked to invoices can automatically generate bookkeeping vouchers with the correct debit and credit entries. This requires your bank accounts to be linked to bookkeeping accounts. Can I import transactions from my bank? Currently, transactions are managed manually or created through the invoice payment flow. Check the integrations section for updates on bank feed support. Who can manage transactions? Owners and Coordinators can view and manage bank transactions.
Transactions in Aourly are records of money moving in or out. They are not synced with your bank automatically — you register them manually or they are created when you register invoice payments.
Regularly reconcile your Aourly transactions with your actual bank statements to catch any discrepancies early.
Reversal transactions should only be used to correct errors. They reverse the effect of a previous transaction.